What is Employee Onboarding Software and how does it work?

Employee onboarding and offboarding are two major HR activities. That’s why companies use onboarding software. Employee onboarding software is designed for HR, which facilitates them to smoothly hire a new employee. This software has a digital dashboard feature that allows talent acquisition teams to easily communicate with each other, as well as track the process of each employee hire.    

                                      

Employee onboarding software also helps on I-9 verification, payroll integrations and the administration process. Some onboarding software behaves as an applicant tracking system and performance management system, which helps businesses to know the employee background and their work history.

Why adopt custom HR onboarding software?

• Manage New Employees Paperwork: When an organization hires new employees, they take paperwork from employees. Handling paperwork in a safe and accurate manner is a big task for them. Custom HR onboarding software allows employers to keep all the documents in one place, as well as carry information from form to form, which reduces the chances of error.
• Employee Background Check: Nowadays, employee background verification is one of the major tasks of the HR process to keep an organization safe. With the help of onboarding software, background verification can easily send a verification form to another organization with just one click, and also your team members will receive a notification once the verification process is done.
• Automate Workflow: Onboarding software allows you to automate several workflows at the same time, so once you set workflows you do not need to worry about the process again. In the past, software did not have an automated task feature; that’s why companies needed to define a process for each workflow or department, such as setting deadlines and reminders for new hiring process etc.
• Progress Status: Custom HR onboarding software defines all the hiring process step by step. With this you can know the status of hiring in an effective manner. This feature is definitely a boon for hiring teams, and also helps them to improve their onboarding process.

Two Reasons Technology is the Future of Employee Onboarding: 

Technology has enough capability to help businesses in their employee onboarding process, but lots of companies still do not use technology for this process. According to the Simplilearn report and public survey, 76% of businesses don’t dedicate resources to custom onboarding software solutions. Nowadays, 93% of organizations have a formal onboarding process in which 61% of programs are for fresher and lateral hires. 

Check out some advanced technology improvement that helps in the onboarding process.

• Paperless and mobile friendly forms: Lots of companies provide these forms to newly hired people to fulfill their joining formalities. Then they lock all the forms and documents in the storeroom with a stack of paperwork and a pen. Alternatively, paperless forms can be accessed anytime, anywhere, and are also easily viewed on multiple devices such as desktop, laptop, mobile, etc. According to the 2015 ADP survey report, almost 1500 employees and HR found that fewer than 12 percent of new hires can access onboarding paperwork from their mobile device.
• Digital Training: As per intercall survey in the 2015 report, 76% of respondents had received in-person classroom-style training; on the other side, only 56% of employees had participated in interactive online training.

The employee hiring process is one of the biggest parts of any business success. With custom HR onboarding software, HR and talent acquisition teams make the new hire of an employee faster than ever. Get the best custom employee onboarding software solutions by employee onboarding software developers today.